Overview:

The National Network of Public Health Institutes (NNPHI) is an active network comprised of over forty-member public health institutes located throughout all ten Health and Human Services regions. NNPHI also serves as the National Coordinating Center for Public Health Training (NCCPHT) and hosts an affiliate network of ten Regional Public Health Training Centers (Regional PHTCs) serving all fifty states and US territories. Public health institutes (PHIs) are nonprofit organizations that improve the public’s health by fostering innovation, leveraging resources, and building partnerships across sectors, including government agencies, communities, the health care delivery system, media, and academia. NNPHI and its member institutes work together to implement public health policy and program initiatives throughout the nation. NNPHI offices are located in New Orleans and Washington, DC.

The NNPHI mission is to support national public health system initiatives and strengthen public health institutes to promote multi-sector activities resulting in measurable improvements of public health structures, systems, and outcomes. NNPHI’s vision is innovation-fostering public health institutes across the nation collaborating to improve population health.

NNPHI collaborates with its member public health institutes and a wide range of national, state, tribal, and local partners to support public health initiatives. These collaborative efforts promote health equity, support public health and health systems collaboration, build the capacity of the public health system, encourage health in all policies, and promote evidence-based public health practice. Additional information about NNPHI’s program areas and collaborative efforts with public health institutes is available at www.nnphi.org.

Position Summary:

The National Coordinating Center for Public Health Training (NNPHT) at NNPHI is recruiting a detail-oriented Program Assistant, Project ECHO to provide administrative, coordination, and logistical support to national-level public health programs. The Program Assistant will work across programs on Project ECHO for Public Health, a virtual training model focused on applied learning and peer sharing. The ideal candidate excels in a fast-paced environment and easily masters multiple technologies.

Primary Responsibilities:

• Collaborate with NNPHI teams to develop, monitor, and update program timelines; support management of calendars to ensure deadlines are met for key program activities
• Organize regular team meetings and conference calls/video-conferences, often over different time zones, including the preparation and distribution of documents and providing the necessary technical devices
• Take meeting notes as needed and support follow up on all action items
• Assist with implementation of Project ECHO trainings and other events, including developing agendas and presentation materials, communicating with participants, and supporting tech and other logistics before and during the training
• Create, maintain, and update records, databases, and files on a timely basis and ensure program documents and files are accurately maintained and archived
• Maintain email and distribution lists, entering Project ECHO participants into the iECHO database
• Support operations related to funding applications and conference abstracts that are submitted to NNPHI by updating and maintaining online systems, tracking submissions, and responding to requests for assistance
• Perform writing and editing, including composing correspondence for external partners, funders, and other stakeholders, proofing and laying out documents, and assisting with the publication of program documents through multiple platforms
• Conduct program-related research on a variety of topics
• Assist in preparing reports and presentations, including the development of tables, charts, etc.
• Perform other duties as needed

Qualifications:

• Bachelor’s level degree with at least one year of professional experience (including internships)
• Proven ability to effectively manage multiple assignments simultaneously, including setting and meeting deadlines
• Ability to work in a fast-paced, team-oriented environment while juggling multiple projects
• Sharp attention to detail and capacity to deliver quality work products within tight deadlines
• Strong communications and interpersonal skills necessary to effectively work with colleagues, partner organizations and a variety of high-ranking professionals
• Professionalism and sophistication in communications
• Detail-oriented, flexible, and helpful with a positive attitude
• Ability to take initiative, solve problems creatively and work independently
• Competency and experience in the use of relevant software packages (Word, Excel, PowerPoint, etc.) as well as comfort with quickly learning and utilizing multiple software and online programs (e.g., Salesforce, MailChimp, Canva, Zoom)

Salary/Benefits:

1. Salary range of $40,000- $50,000 dependent on education, locality, and experience.
2. A highly competitive benefits package is offered to all NNPHI staff
3. 10% travel is required based on location. This could be more or less based on the needs and responsibilities of the role.

NNPHI maintains two physical offices in, Washington, DC, and New Orleans, Louisiana. We also offer Atlanta-based applicants the option to work remotely. Due to the COVID-19 pandemic, this position will commence remotely. Ultimately, NNPHI requires the position will be based in either of our three locations. Therefore, applicants should indicate their preference to work in NNPHI offices located in New Orleans, Atlanta, or Washington, DC. We will also consider applicants based outside of these locations, but preference is given to the listed locations.

To Apply:

Please send a resume, three professional references, and a cover letter, clearly indicating interest in the position and salary requirements to hr@nnphi.org with the subject line: Program Assistant (Project ECHO), NCCPHT.  If requested above, please note your preference for location.

NNPHI’s Values Statement to our Employees

• We value each employee as a whole person and support a healthy life balance.
• We believe in a work environment that promotes health and wellness.
• We believe in investing in the growth and passion of our employees to create a workforce that positively affects social change.

Equal Opportunity Employer

We strongly encourage applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition.

Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. If you seek an accommodation, please advise in writing at the time you apply.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.