Illinois Public Health Institute, Data Across Sectors for Health Program Assistant


The Illinois Public Health Institute (IPHI) is seeking an energetic and well‐organized team member to provide high‐level planning, administration and operations support for our national work at the nexus of health data, community collaboration and the social determinants of health, including support to cutting‐edge communities across the country. IPHI operates the Data Across Sectors for Health (DASH) National Program Office, which identifies barriers, opportunities, promising practices and indicators of progress for multi‐sector collaborations to connect information systems and share data for community health improvement.


Project management and administration:

  • Coordinate the work of internal and external stakeholder teams and partnerships, including scheduling meetings, communicating with participants and producing pre‐meeting agenda and related materials, and post‐meeting follow‐up procedures.
  • Support and maintain records and information on project‐related stakeholders, participants, and other constituents through multiple project‐specific databases.
  • Provide periodic financial materials on program activities.

Communications and networking support:

  • Assist with drafting and editing program and funder reports, and background documents.
  • Contributes to fact sheets, newsletters, the online learning platform, and other communications materials.
  • Monitor multiple emails accounts, triaging content to respected staff or responding to stakeholder inquiries.
  • Attend and take notes at networking meetings and conference calls.

Grants management and community support:

  • Compile and maintain information related to the program, applicants and grantees, and knowledge base of data and information systems to connect health and healthcare systems.
  • Support staff and partners to attend site visits, including arranging travel/travel reimbursement and other logistics.
  • Travel locally and nationally to visit awardees.
  • Track submission of required applicants, and grantee programmatic and budgetary materials.
  • Maintain program files, archives and data related to applicants and grantees.
  • Oversee and provide awardees with technical assistance through relationship building and support.
  • Manage and co‐develop future Call for Proposals.

Meetings and events management:

  • Arrange and support conference calls, online meetings, and webinar series among grantee sites and partners.
  • Plan and manage all logistical elements of on‐ and off‐site meetings or conferences, including venue, hotel and catering selection, national and local travel, site activities management, presenter communication and support, attendee registration and support, expense management, and evaluation.
  • Meeting size ranges from smaller, local meetings to larger, national meetings and occur multiple times a year.


  • The ideal candidate will have a master’s degree in public health, public administration, healthcare management or related field with a minimum of one year of work experience in health programming, grants or events management, or training. Equivalent professional experience in a related field is acceptable.
  • The successful candidate will be able to manage multiple tasks and projects simultaneously, be comfortable in a fast‐paced environment, and be able to adapt to change and growth.
  • Excellent organizational, communications and interpersonal skills are required; the successful candidate will be thorough and detail‐oriented and will have strong and versatile writing skills.
  • Experience in project or grants management, events management, health informatics, budget and financial reporting, health data and information systems, or program performance and evaluation is desirable but not required.
  • Knowledge regarding social determinants of health indicators, health equity, and multi‐sector data sharing is desirable but not required.
  • Candidates should have experience working with diverse populations in a variety of community and organizational settings.
  • Candidates should have the ability to work independently and as part of project teams.
  • Excellent computer skills, including proficiency with Microsoft Office 365 (Word, Excel, PowerPoint), Outlook, SharePoint, Google Docs is required. Experience with GotoWebinar, web page and social media development, and Trello is desirable but not required.
  • IPHI has a collegial, team‐oriented culture where a sense of humor and a passion for work is highly valued.

Additional Information:

Compensation: $47,500 annual salary, competitive benefits

Location: The position is located in Chicago at IPHI’s West Loop office

Starting Date: January, 2018

To Apply:

Please submit a resume, cover letter and writing sample by Wednesday, January 17, 2018 to be considered for this position; applications will be reviewed on a rolling basis. The cover letter should compare your qualifications and experiences to the duties and responsibilities of the position. Electronic submission required to No phone calls, please.

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